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Now I can finally say that I moved my life to Notion.
When I first started to use Notion I was amazed by how I can organised all my notes, tasks and wikis in one place. I felt so comfortable that I stop using services like Trello (for managing my yearly & monthly planning), Google Doc, Streak (as my personal CRM) and more. When Notion finally introduces the Web Clipper I enthusiastically deleted Evernote from my computer.
But one thing was still missing. The ability to capture tasks and notes quickly from anywhere.
Why?
While Notion kept me organised with my digital brain, it wasn't allowed me to capture a quick note from anywhere on my computer. Todoist was able to solve it elegantly with the 'Quick Add from Everywhere' feature. When your attention is focused on one platform, let's say PowerPoint, and suddenly a thought comes to your mind – instead of switching platform, you just hit 'Ctrl+Shift+A' and a small pop-up screen appears on your screen, allowing you to add task blazingly fast to the point you can avoid task-switching.
When I first started to use Notion I was amazed by how I can organised all my notes, tasks and wikis in one place. I felt so comfortable that I stop using services like Trello (for managing my yearly & monthly planning), Google Doc, Streak (as my personal CRM) and more. When Notion finally introduces the Web Clipper I enthusiastically deleted Evernote from my computer.
But one thing was still missing. The ability to capture tasks and notes quickly from anywhere.
Why?
While Notion kept me organised with my digital brain, it wasn't allowed me to capture a quick note from anywhere on my computer. Todoist was able to solve it elegantly with the 'Quick Add from Everywhere' feature. When your attention is focused on one platform, let's say PowerPoint, and suddenly a thought comes to your mind – instead of switching platform, you just hit 'Ctrl+Shift+A' and a small pop-up screen appears on your screen, allowing you to add task blazingly fast to the point you can avoid task-switching.
Notion Quick Add
- You can do some things with System Preferences - Keyboard - Shortcuts to assign a hotkey combo or f-key to an applications menu entry including changing existing menu hotkeys. NOTE: if you go this way, when you enter a menu into the keyboard shortcuts, if it has in the menu name, that is an ellipse (option-semi-colon) and not 3 periods.
- Note: Search in Keyboard Maestro wil find all references to the keyboard shortcuts—not just those defined as keyboard shortcuts. This is why you'll probably see non-matching results when you search on special characters. But if you click into one of the apparently non-matching results, you'll find the hot key combo somewhere in there.
- Keyboard Maestro 7 expands on the powerful base of previous versions, enhancing the editor, adding themed palettes, lots of new actions and additions to the engine. Keyboard Maestro 7 requires OS X 10.10.0 Yosemite or later (10.10.3 or later recommended). Group, Until, While focus on contained action list when inserted/disclosed.
Keyboard Maestro 7.0.2 – Hot-key tasking solution. December 16, 2015 Keyboard Maestro is your hot-key solution that allows you to perform a multitude of tasks simply by pressing a keystroke! Move the cursor within a green note link, press the hot key; The macro runs on my mac in about 1.5 seconds, be sure to let it do its thing before doing anything (using your keyboard, changing windows, etc.) How it looks. Just download the file and drop it onto the Keyboard Maestro App Icon in the dock, or double click the file.
I looked everywhere, from Reddit to Quora, and the official Notion community on Facebook. Nothing. I finally got lead from one of the key members of my community Supertools. I told him that I want to develop a 'Quick Add' feature for Notion. In 20 minutes he sent me a tutorial with the solution (thank you Tal Cherniak). I was able than to create a new application that allows Notion's power users to add tasks quickly from whatever they are. Want to know how? Let's start.
Step one: Creating the Notion Quick Add app with Google Chrome
In this step we want to create an app, based on the new Notion Web Clipper. Watch the video below to see how to do it step-by-step??
Step 2: Configuring a special hotkey to trigger the Quick Add app
I use Keyboard Maestro (Mac only) which allows me to create hot key triggers and automations. However, you can use any hot key management app for this workflow. The workflow is pretty straightforward – any time I hit 'Ctrl+Shift+A', the new app we create Notion Quick Add is triggered and popup to the center of the screen, where I can put my task / note directly to Notion, similar to the why the Notion Web Clipper works. Instead of saving an article or website, the app saves only the text you entered. Mailraider pro 3 69. I usually direct the task to 'Inbox' to start my GTD workflow.
Instant translate – translator dictionary voice 3 0 2. *Make sure to select 'quit the application' if the application already at the front. It will allow you to hit 'Ctrl+Shift+A' again and close the app quickly.
This is how the workflow looks like in Keyboard Maestro ??
The Hot Key trigger is perhaps the most common and most basic of all triggers. When you press the configured keyboard key, the system swallows the keystroke, and Keyboard Maestro executes the macro.
The key can be a letter, number, symbol or function key, often in combination with one or more modifiers (Shift, Control, Option and/or Command). Almost any key can be a trigger, and keep in mind the number pad counts as different keys to the numeric keys on the main keyboard.
You can type the desired key or key combination in the hot key box, or select a predefined key (holding down any desired modifiers) from the popup menu to its right. Note that there is a relatively prevalent third party / system bug that makes the system think it is permanently in a password field, and this will prevent entering a hot key by typing in this manner.
You can type the desired key or key combination in the hot key box, or select a predefined key (holding down any desired modifiers) from the popup menu to its right. Note that there is a relatively prevalent third party / system bug that makes the system think it is permanently in a password field, and this will prevent entering a hot key by typing in this manner.
The keystroke may include zero or more of the normal modifiers (Command, Option, Shift, Control), together with another key (such as a letter, number, function key or other keys). The Fn key is not a modifier and cannot be used as such. It retains its normal purpose in toggling the function keys role, and so it might be part of a hot key, but only if the function keys normally have their hardware (eg brightness up) role and then Fn key makes them into a function key suitable for use in a hot key trigger.
You can configure the hot key trigger to execute the macro when the key is pressed, when it is released, or repeatedly while the key is held down. This allows you to do things like have a macro execute when the key is pressed, and then a second macro execute when the key is released, for example to toggle a setting on and then off again.
You can configure the hot key trigger to execute when the key is tapped (press and released quickly) each time, the first tap, double tapped, triple tapped, or quadruple tapped (v7.0+). Keep in mind that Keyboard Maestro cannot see the future, so “tapped once” will fire even on the first tap even if you tap the key twice (“tapped” would fire both times).
You can use the %TriggerValue% Text Token to determine the hot key that was typed.
Keyboard Maestro 7 0 2 – Hot Key Tasking Solution Answer
Hot Keys will override application menu Command Keys or any other keys typically used in applications, but if any other application registers the same hot key, then both your macro and the other application's action will happen.
⚠️ Note that whether or not a key typed by Keyboard Maestro itself will trigger a hot key (and thus be swallowed and execute a macro) or not (and thus go through to the application is not defined - either behaviour may happen and which behaviour happens will vary depending on many unpredictable factors.
So keep in mind that regardless of whether you trigger the macro on hot key pressed, down, released or tapped, the key is swallowed by the system and cannot be used for its normal purposes. You can use the USB_Device_Key trigger if you you want to trigger the macro without the system swallowing the key.
Keyboard Maestro 7 0 2 – Hot Key Tasking Solution Key
Modifiers alone (eg just Control) cannot be used as a hot key, although you can use the USB_Device_Key trigger to detect modifier key presses as well as other button presses like the mouse buttons or keys on non-standard keyboards like the XK-24. Tomates time management 7 2 3.
Hot Keys suffer from the drawback that you need to remember a cryptic keystroke. This can be mitigated by selecting consistent keystrokes (such as Control-Letter to mean insert text and Control-Option-Letter to mean launch an application). You can also use a tool like KeyCue to display command keys and macro hot keys.
To further help with this, if multiple macros are executed with the same hot key, the conflicting macros are displayed in a palette allowing you to select the desired macro. You can select a macro from the palette using either number keys, or by typing the first distinct character to filter the macros down until only one is left. You could use this feature to allow a single hot key to do multiple user-selected actions.
A note on terminology:
- Hot Key - system wide hot key API (swallows keys and overrides other behaviours, fires in every application that registers it).
- Command Key (or Menu Command Keys or sometimes Menu Shortcut) - menu keys for selecting a menu, usually but not always with the Command key modifier, generally application specific (except for the shared menus like the Services, but they are still application specific, but the menu is duplicated in each application like the Edit menu typically is).
- Keyboard Shortcut - could be either (hence the use in the System Preferences, Keyboard preferences).